Event Coordinator
Burlington, Massachusetts

Job Reference: BMX-OPE-007984

Location: Burlington, Massachusetts

Closing Date: 09/03/2020

Department: Operations/Events

Division: Informa Connect

EVENT COORDINATOR | BURLINGTON, MA

Informa Connect is looking for a dynamic and passionate Event Coordinator to join the CBI Team in Burlington, MA. 

In this role you will:

  • Estimate the budget needed to execute the conference, in conjunction with other team members input.
  • Negotiate with vendors, who are providing the conference site or resources for the conferences.
  • Work with the conference speakers to gather and organize presentations and related documentation; ensures that there are adequate supplies for any handouts, speaker biographies, etc.; maintains communication to ensure needs are being met and problems are solved prior to the conference.
  • Organize conference logistics; determines meeting room lay-out selects menus, orders food and beverages; determines need for and orders audio visual equipment.
  • Coordinate travel arrangements for speakers and staff, utilizing the corporate travel agency.
  • Travel to assigned conferences and serves as on-site company representative; manages last minute logistical needs and provides an open forum to air any concerns.
  • Act as onsite decision maker to resolve hotel or customer issues that may impact attendee satisfaction.
  • Prepare monthly financial reports, maintains statistics and compiles reports for each conference.
  • Reconcile bills for each conference and submits for approval/payment.
  • Perform additional duties as assigned.
  • Initiate RFPs, negotiate and execute terms for highly complex contracts with venues and vendors
  • Organize conference logistics; determines meeting room lay-out, selects menus and orders all food and beverages; determines need for and orders audio visual equipment
  • Coordinate travel arrangements for speakers and staff, utilizing the corporate travel agency.
  • Travel to assigned conferences and serves as on-site company representative; manages last minute logistical needs, and provides an open forum to air any concerns
  • Act as onsite decision maker to resolve hotel or customer issues that may impact attendee satisfaction
  • Prepare monthly financial reports, maintains statistics and compiles reports for each conference
  • Reconcile bills for each conference and submits for approval/payment
  • Perform additional duties as assigned

What you'll need to succeed:

  • Four year college degree or equivalent in meeting management, hospitality services, trade show management
  • One to two years work experience in a business setting or the hospitality industry
  • Specific, proven experience in event or conference planning or hotel banquets and sales
  • Comfortable working with and learning new technology
  • Demonstrated organizational skills and strong verbal and written communication abilities
  • Must be very organized and detail-oriented. 
  • Proven high-level customer service skills working with senior-level managers internally and externally
  • Ability to work within tight timeframes and on multiple projects is required.
  • Travel by air up to 50% of time
  • Advanced proficiency in the MS Office Suite is also required. 

Who we are:

Informa Connect - CBI

Informa Connect CBI , is the life sciences industry leader in providing thought leadership, actionable data, benchmarking, case studies and regulatory information through a dynamic conference platform that facilitates innovation, collaboration and elevation across the pharmaceutical, biotechnology, medical device and healthcare industries. Informa Connect - CBI’s proprietary and intensive market research and product feasibility testing methodology has helped Informa Connect-CBI deliver timely and first to market content driven conferences. These include annual flag ship events such as PCC (Pharmaceutical Compliance Congress), PAP (Patient Assistance and Access Programs), Pharma Accounting and Reporting Congress, Pharma Forum and Medicaid and Government Pricing Congress.

Benefiting over 6,000 executives annually, Informa Connect-CBI conferences provide the market with leading edge, actionable information on the most compelling industry mega and micro trends through exclusive thought leadership presentations from our esteemed speaking faculty and government officials. Informa Connect-CBI conferences also serve to connect executives and decision makers with technology, regulatory and consulting solutions from Fortune 500 companies and the most cutting edge solution providers.

About Informa

www.informa.com

Informa is a leading business intelligence, academic publishing, knowledge and events business, operating in the Knowledge and Information Economy. We are listed on the London Stock Exchange and a member of the FTSE 100.

Informa is committed to equal employment opportunity for all employees and applicants for employment without regard to age, color, creed, disability status, gender identity, national origin, race, religion, sexual orientation or veteran status, or any other legally protected status.

What makes Informa different:

  • Access to a global community of colleagues, brands and opportunities
  • Competitive Benefits with 401k match
  • Generous vacation days, 9 company holidays and time off to volunteer!
  • Work- Life Balance
  • Paid parental leave
  • Volunteer days
  • Sharematch
  • Informa Awards to celebrate individual and team success

 

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