Events Executive (Operations)
Singapore, Singapore

Job Reference: SSX-OPE-07704

Location: Singapore, Singapore

Closing Date: 31/10/2019

Department: Operations/Events

Division: Informa Connect

The Events Executive is responsible for the day-to-day operational planning for the smooth running of B2B conferences.

This includes but is not limited to:

 

  1. Conference Set-Up
  • Setup and management of conference venues
  • Development and management of timelines
  • Development of site maps for conference delegates, sponsors, media etc.
  • Running and managing the conference logistics
  1. Supplier negotiations
  • Confirming event requirements
  • Obtaining quotations and negotiating prices
  • Managing delivery processes
  • Recruitment of event staff / volunteers for the management of the conference

3. Staffing

  • Recruitment of event staff / volunteers for the management of the conference

4. Administration

  • Meeting and updating of timelines as required by event
  • Updating and forecast of event budgets
  • Proper and accurate administration/paperwork to ensure an effective and efficient event delivery
  • Timely submission of post event duties and reports

5. Customer Liaison

  • Work closely with conference production, marketing, sponsorship and exhibition teams
  • Act as a Delegate/Speaker/Sponsor/Media Liaison ensuring a high level of customer service

 

In summary, you need to cultivate good relationships both internally and externally with speakers, sponsors, delegates and partners, ensuring the event experience is a pleasurable one, whilst at the same time, ensuring timelines and deadlines are adhered to and the execution of event proceedings are met.


Educational and Work Experience

  • Diploma or Degree holder in any discipline
  • Great organizational ability, time management and strong attention to detail
  • Ability to project manage and multi task
  • Excellent communication and leadership skills
  • Confident in interacting with senior level executives
  • Minimum of two years working experience  in managing business conferences
  • Knowledge of Microsoft Word, Excel is a must
  • Willingness to work offsite
  • Some travel will be involved

 

Back