Accounts Payable Specialist
Sarasota, Florida

Job Reference: SFX-FIN-06885

Location: Sarasota, Florida

Closing Date: 11/11/2019

Department: Finance

Division: Global Support

The demands of this role will involve the timely and accurate processing and payment of invoices and expenses to suppliers and colleagues and assisting with their enquiries and queries.

This role requires excellent communication skills, meticulous attention to detail and high levels of accuracy. You will also need to interface with other internal SSC teams.

You must ensure that all company policies are adhered to and that specific duties are carried out within set time limits whilst providing an excellent level of service to all Informa customers and colleagues.

Key responsibilities

The P2P Specialist is expected to assume the following key responsibilities plus any other reasonable duties as required:

Payments

  • Responsible for generating payment runs (scheduled and urgent)
  • Ensure all payment runs are signed off by authorised signatories and that treasury have been advised of payment amounts prior to runs
  • Resolve payment rejection queries
  • Write off unpresented cheques
  • General purchase ledger maintenance and reporting
  • Provide exceptional customer service to internal and external customers at all times
  • General administration duties

Invoice & Query

  • Uploading & processing of invoices/payment request forms
  • General purchase ledger maintenance and reporting
  • Debit balance dispute resolution
  • Maintenance and matching for PO Orders
  • Managing exceptions on PO orders
  • Manage the business rules in VIM for PO and Non PO invoices
  • Handling and resolution of invoice queries
  • Provide exceptional customer service to internal and external customers at all times
  • General administration duties

Travel & Expenses

  • Process non-automated colleague’s expenses into SAP
  • Monitor and chase submission of corporate card expense claims where appropriate
  • Ensuring that any regional legislative analysis is completed and timely
  • Validation and review of coding of automated expenses
  • Ordering of colleagues Currency Advances and reconciliation of related expenses.
  • Dealing with all employee/business expense queries
  • Provide exceptional customer service to internal customers at all times
  • General administration duties

People Management Responsibilities

  • General duty of care to colleagues
  • Work collaboratively across teams/businesses
  • Act as a role model to others
  • Provide help and a buddy system to other members of the team depending upon your level (SSC Specific)

Skills & Abilities

  • Good communication skills with the ability to build good relationships with a wide range of stakeholders, internal departments and key contacts
  • Proficient skills in Excel, Word and Outlook are essential
  • Remain approachable under pressure
  • Knowledge and ability to use relevant internal systems
  • Act with integrity, tact and diplomacy
  • Work as part of a team
  • Ability to complete a variety of related tasks
  • Pro-actively solve problems
  • Excellent Customer Service skills
  • Good time management skills
  • Ability to be flexible within role
  • Excellent oral and written communication skills

Knowledge & Qualifications

  • Good knowledge and understanding of P2P processes within specific area of expertise:
    • Queries & Payments
    • Travel & Expenses
    • Best practice in P2P
  • A thorough knowledge of SAP system preferable

 

 

This position is now closed. We are no longer accepting applications for this position.

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